General: What You Need to Do When Moving Your Office

Key Takeaways

• Notify your landlord in writing one or two months before your move-out date, as required by most Thai commercial leases.
• Sell or donate unused office items before the move: give employees first pick, then reach out to building maids who often have networks of buyers.
• If you sell company assets, issue a receipt or tax invoice for each item, and VAT-registered companies must include VAT on these sales.
• Registered charities like the Mirror Foundation and Second Chance Bangkok accept a wide range of donated items, but contact them first to confirm what they currently need.
• Store financial documents with a document storage service like DataSafe and keep only the last two years of accounting records in your new office.
• A VAT-registered company files form P.P.09 with the Revenue Department at least 15 days before it moves.
• Register the new address with the Department of Business Development (THB500) as soon as you can, then tell Social Security by the 15th of the following month and update your bank, insurance provider, and other service providers.
• A freelance mover found through your secretary or building admin usually costs much less than a professional moving company and can do the job just as well.